School Fees Policy

​​​The setting of school fee and levies is the responsibility of the Principal guided by the policies and levies set by Brisbane Catholic Education.

Our fee and levy statements are sent out e​ach term, and various payment options are available to parents to pay their school fees. Parents can pay by cash, but the school’s payment preference is BPAY, Direct Debit or EFTPOS. Please see our office staff for details.

 St Joachim’s School's levies and fees are not tax deductible. Building fund contributions are non-compulsory and therefore tax deductible. The school has a registered Building and Library fund, and any contributions to these funds are tax deductible. 
Fees and Levies collected at St Joachim’s are used for the following purposes which are aligned to the Vision and Mission of the school to:
  • Provide teaching, administrative, classroom support and facilities
  • Provide essential resources, materials, facilities and equipment
  • Assist with providing activities such as excursions
  • Support the school building program
  • Maintain buildings, grounds and other facilities
The St Joachim’s Schools Parents and Friends Association also collects a levy through the school fee structure.
For those families experiencing short or long-term genuine inability to pay fees, we are committed to providing support to ensure that enrolment is not compromised.  Please contact the Principal and/or Finance Secretary for further information concerning the concession application process.
School Fee and Levy Collection Process       

1. School fees and levies are charged on a term basis during the first two weeks of each term in accordance with the School Fees and Levies Schedule (available on our website).

2. Fees are due to be paid within 14 days of the issue of the Statement of Fees and Levies. The due date will be noted on the statement.

3. Where a parent/guardian believes financial circumstances have arisen that will prevent or delay the payment of the school fee account, a variety of options are available

a. Extension of Time - 

If an extension is required, please contact the school finance secretary prior to the due date.

b.   Payment Plans

Payment of the school fee and levy account by regular instalments. All payment plans must ensure that the account is cleared by the last day of the school year or as negotiated with the Principal and/or Finance Secretary.
c.    Fee Concessions
 In cases of financial hardship an application may be made for a fee concession. 
​(i)         Concession applications are accepted at the commencement of each year or at any point initated by the family.  Concessions are issued for a maximum period of 12 months within a calendar year. Consideration for a subsequent 12-month period will require a new application.
(ii)        A compassionate and just approach under the mission and values of Brisbane Catholic Education and St Joachim’s Primary School is used when reviewing applications.  The same process is adopted by all Brisbane Catholic Education schools/colleges for assessing eligibility. 
​(iii)      Concession application forms are available at the school office.
​(iv)       All matters are dealt with on a confidential basis.
4. Recovery of unpaid fees
In fairness to families who pay their school fees regularly and on time, our school will follow up all overdue school fee accounts.
a.   A prominent general reminder notice will appear in the school newsletter after the accounts have been issued.
b.   A reminder statement/notice/letter will be issued within 7 days to any family who has not settled their school fee account by the due date where a payment plan or other arrangements are not in place. 
c.     If payment or a suitable response is not received within 7 days of the reminder statement, contact with the parent will be made via telephone, mail or email.
d.     If after 14 days from this second reminder satisfactory arrangements have not been reached, the account may be sent to the school’s Debt Collection agency.  In serious cases, where there is clear capacity to pay outstanding fees, legal options may be pursued by the school.
e.     Legal costs, direct debit rejection fees and any debt collection costs or other costs incurred will be at the family’s expense.
Agreed Payment Plans
As mentioned in point 3b above, our school offers families the opportunity of paying the school fee account by regular instalments over the course of the year. All Agreed Payment Plans must be organised to include a regular schedule that will clear the school fees account by the last day of the school year. Any extensions to an Agreed Payment Plan must be negotiated with the Principal and/or Finance Secretary.
Late Start Enrolment
New students entering St Joachim’s School after the commencement of the term may be charged on a pro-rata basis for the remaining weeks of the term where appropriate at the Principal’s and/or Finance Secretary’s discretion.  
Withdrawal of Enrolment
Fees will be payable for the whole term in which the enrolment is terminated.  For a reduction in fees a written request must be made to the Principal at the time of notification and may be granted at the Principal’s discretion.
Student text books, library books and laptops and all accessories are to be returned to the School.  If any fees remain outstanding, they will be payable as per the normal payment terms and where appropriate, any fees in credit will be refunded.
Extended Leave/ Holding an enrolment place
Fees will be payable for the whole term in which extended leave by a student is taken. For a reduction in fees a written request must be made to the Principal at the time of notification and may be granted at the Principal’s discretion.  Consideration will be given to the length of the break, the nature of the leave, the time the student has been at the school, the number of previous leave occurrences, and the existence of student waiting lists.
For further clarification regarding the above school fee and levy collection process, please contact the school office.​